The ACA is looking for a person with the necessary skills, knowledge and abilities to provide administrative support to facilitate and enable the promotion and smooth running of regular gatherings and special events (the "Gatherings").

Responsibilities

Support the organisation of Gatherings

1. Work with designated project leaders to draft and design notices for Gatherings.

2. Promote the Gatherings, e.g. by sending emails, updating ACA’s web-site, facebook etc.

3. Make appropriate preparation for the smooth running of the Gatherings, such as making reservations for venue, arranging for the necessary equipment, materials, food etc. to be available, assisting with the set up and preparation of the venue, organising transportation and other logistics.

4. Take registration for the Gatherings, collect fees and deposit amounts into ACA's bank account, make payments to service providers and receive reimbursements from the ACA, report summary of transactions and send the supporting documentation to designated project leaders.

Support membership matters

1. Work with designated project leaders to update and maintain the membership records.

2. Receive applications for membership and deposit membership fees into ACA's bank account.

3. Arrange and follow up on annual membership fees.

4. Summarise and report updates in membership records and receipt of fees to designated project leaders.

Other administrative matters

1. Work with designated project leaders to review and respond to email enquiries and messages on facebook.

2. Receive and re-direct telephone enquiries to designated project leaders.

3. Assist with other matters as necessary.

The work load is expected to be around 20-40 hours per month.

Requirements

Good interpersonal and organisation skills.

Good working knowledge of excel spreadsheet, power point and word document.

Good communication skills which includes the use of gmail and facebook accounts.

Candidates should apply by email and enclose a CV to "info@hkaca.org.hk" with the subject matter "Application for Administrative Support".